Horsesmouth Blog

Steve Sanduski on Time Management

Friday, 19 June 2009 12:41 by Sean

Note from Steve's session:

 

Time Management and Productivity are issues advisors often run into.

I don’t have enough time!

Whatever your productive level, there are some things everyone has something in common when it comes to time. We all have 24 hours in a day. We all have the ability to choose how to spend the time. We can all be productivity superstars!

You will always have enough time to do the most important things.

Francis Bacon: Knowledge is Power.

Perhaps today it would be Knowledge Implemented is Power

The real problem in life isn’t knowing what to do, it’s being motivated to do it.” Desmond Ford

The single most important thing you can do to be productive and profitable is….

…You need to love what you do. Love the outcome of what you do, more than hating the pain you go through in order to get there.

Values, things that are important to us. Clarity on this will help you move forward.

Also the things that you’re good at.

City Slickers movie

Billy Crystal and Jack Palance riding on horses. Jack explains what the secret of life is: “One thing, just one thing. You stick to that and the rest don’t mean       .”

“Great, but what’s the one thing?”

“That’s what you have to find out.”

The Blueprinting Process ™

www.truewealthcommunity.com

Top 10 Activities for Million Dollar Producers

  1. Reviewing client goals, objectives, managing assets and research
  2. Communicating with A+ clients
  3. Taking care of fitness
  4. Sharpening the saw
  5. Cultivating A+ referrals
  6. Deepening A+ and A relationships
  7. Developing centers of influence
  8. Planning
  9. Delivering A+ and A client solutions
  10. Meeting with staff

To download Time Tracking Spreadsheet visit www.succeedwithpeak.com. Click on “Free Tools”

For the most part, advisors don’t like calling their clients during a bear market, but it has to get done.

Accomplishing More Without Working More

Use vision and mission as a “not to do list.”

Deal with stress. Good stress and bad stress. As in excited nervous energy vs. feeling out of control.

Don’t add something without dropping something.

Eliminate then delegate.

Limit time and the 80-20 rule. 20% of the activities that give the greatest results.

Stop multi-tasking and start uni-tasking. Stay in the moment.

Less is more. Simplifying. It’s too easy to get cluttered with technology and stuff.

Stay in good physical condition. Energy leads to capacity.

Copytalk® Dictation service. Talk more, type less. For a big per month discount visit www.copytalk.com/sales/peakcn

6-Most & Vital One ™

Mission Statement

6 most important things to accomplish in order of priority for the next day.

The Vital One ™: On Monday, the one big thing I’ve got to get done. Front and center!

Every person on your team should do this.

Leonardo da Vinci when painting The Last Supper. One day appeared to be slacking off. Leonardo said “geniuses sometimes accomplish the most when they work the least.

  1. Download Blueprinting at www.truewealthcommunity.com
  2. Download the time survey at www.succeedwithpeak.com
  3. Commit to doing your knowing
  4. Let PEAK help you 800 514 9116

Q&A

What’s the biggest time wasters?

Avoidance behavior. Finding ways to avoid.

Type “time wasters” into Horsesmouth search feature!

If you need to get something done before vacation, you get it done! Then too tired on vacation.

Make fixed deadline that you can’t move.

What are some good mental exercises to avoid “avoidance behavior?”

Blueprinting process can help you decide if you really want to be an advisor. If you do, you see how much you love what you do when it helps people.

What does ‘sharpening the saw’ mean?

Enhancing your education. Improving your competence in the business.

How much does keeping your office clutter-free help?

Everyone is different. Some people need to be organized. But people have to find what works for them.

How do you decide who is an A+ client and an A client?

An A+ client might have more than a million dollars in assets with you. Or a center of influence that refers a lot of good clients to you.

An A client might have $750,000 to a million.

If you want to double your business, you won’t do it by doubling the number of clients you have. You do it by doubling the number of A+ and A clients.

Type “segment your book” into Horsesmouth search feature!

 

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Steve Sanduski on Time Management

Friday, 19 June 2009 12:41 by Sean

Note from Steve's session:

 

Time Management and Productivity are issues advisors often run into.

I don’t have enough time!

Whatever your productive level, there are some things everyone has something in common when it comes to time. We all have 24 hours in a day. We all have the ability to choose how to spend the time. We can all be productivity superstars!

You will always have enough time to do the most important things.

Francis Bacon: Knowledge is Power.

Perhaps today it would be Knowledge Implemented is Power

The real problem in life isn’t knowing what to do, it’s being motivated to do it.” Desmond Ford

The single most important thing you can do to be productive and profitable is….

…You need to love what you do. Love the outcome of what you do, more than hating the pain you go through in order to get there.

Values, things that are important to us. Clarity on this will help you move forward.

Also the things that you’re good at.

City Slickers movie

Billy Crystal and Jack Palance riding on horses. Jack explains what the secret of life is: “One thing, just one thing. You stick to that and the rest don’t mean       .”

“Great, but what’s the one thing?”

“That’s what you have to find out.”

The Blueprinting Process ™

www.truewealthcommunity.com

Top 10 Activities for Million Dollar Producers

  1. Reviewing client goals, objectives, managing assets and research
  2. Communicating with A+ clients
  3. Taking care of fitness
  4. Sharpening the saw
  5. Cultivating A+ referrals
  6. Deepening A+ and A relationships
  7. Developing centers of influence
  8. Planning
  9. Delivering A+ and A client solutions
  10. Meeting with staff

To download Time Tracking Spreadsheet visit www.succeedwithpeak.com. Click on “Free Tools”

For the most part, advisors don’t like calling their clients during a bear market, but it has to get done.

Accomplishing More Without Working More

Use vision and mission as a “not to do list.”

Deal with stress. Good stress and bad stress. As in excited nervous energy vs. feeling out of control.

Don’t add something without dropping something.

Eliminate then delegate.

Limit time and the 80-20 rule. 20% of the activities that give the greatest results.

Stop multi-tasking and start uni-tasking. Stay in the moment.

Less is more. Simplifying. It’s too easy to get cluttered with technology and stuff.

Stay in good physical condition. Energy leads to capacity.

Copytalk® Dictation service. Talk more, type less. For a big per month discount visit www.copytalk.com/sales/peakcn

6-Most & Vital One ™

Mission Statement

6 most important things to accomplish in order of priority for the next day.

The Vital One ™: On Monday, the one big thing I’ve got to get done. Front and center!

Every person on your team should do this.

Leonardo da Vinci when painting The Last Supper. One day appeared to be slacking off. Leonardo said “geniuses sometimes accomplish the most when they work the least.

  1. Download Blueprinting at www.truewealthcommunity.com
  2. Download the time survey at www.succeedwithpeak.com
  3. Commit to doing your knowing
  4. Let PEAK help you 800 514 9116

Q&A

What’s the biggest time wasters?

Avoidance behavior. Finding ways to avoid.

Type “time wasters” into Horsesmouth search feature!

If you need to get something done before vacation, you get it done! Then too tired on vacation.

Make fixed deadline that you can’t move.

What are some good mental exercises to avoid “avoidance behavior?”

Blueprinting process can help you decide if you really want to be an advisor. If you do, you see how much you love what you do when it helps people.

What does ‘sharpening the saw’ mean?

Enhancing your education. Improving your competence in the business.

How much does keeping your office clutter-free help?

Everyone is different. Some people need to be organized. But people have to find what works for them.

How do you decide who is an A+ client and an A client?

An A+ client might have more than a million dollars in assets with you. Or a center of influence that refers a lot of good clients to you.

An A client might have $750,000 to a million.

If you want to double your business, you won’t do it by doubling the number of clients you have. You do it by doubling the number of A+ and A clients.

Type “segment your book” into Horsesmouth search feature!

 

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Actions:   E-mail | del.icio.us | Permalink | Comments (0) | Comment RSSRSS comment feed

Steve Sanduski on Time Management

Friday, 19 June 2009 12:38 by Sean

Note from Steve's session:

 

Time Management and Productivity are issues advisors often run into.

 I don’t have enough time!  Whatever your productive level, there are some things everyone has something in common when it comes to time. We all have 24 hours in a day. We all have the ability to choose how to spend the time. We can all be productivity superstars! You will always have enough time to do the most important things. 

Francis Bacon: Knowledge is Power.

 Perhaps today it would be Knowledge Implemented is Power  

The real problem in life isn’t knowing what to do, it’s being motivated to do it.” Desmond Ford

 

The single most important thing you can do to be productive and profitable is….

 

…You need to love what you do. Love the outcome of what you do, more than hating the pain you go through in order to get there.

 

Values, things that are important to us. Clarity on this will help you move forward.

Also the things that you’re good at.

 

City Slickers movie

 

Billy Crystal and Jack Palance riding on horses. Jack explains what the secret of life is: “One thing, just one thing. You stick to that and the rest don’t mean       .”

 

“Great, but what’s the one thing?”

 

“That’s what you have to find out.”

 

The Blueprinting Process ™

www.truewealthcommunity.com

 

Top 10 Activities for Million Dollar Producers

 
  1. Reviewing client goals, objectives, managing assets and research
  2. Communicating with A+ clients
  3. Taking care of fitness
  4. Sharpening the saw
  5. Cultivating A+ referrals
  6. Deepening A+ and A relationships
  7. Developing centers of influence
  8. Planning
  9. Delivering A+ and A client solutions
  10. Meeting with staff
 

To download Time Tracking Spreadsheet visit www.succeedwithpeak.com. Click on “Free Tools”

 

For the most part, advisors don’t like calling their clients during a bear market, but it has to get done.

 

Accomplishing More Without Working More

 Use vision and mission as a “not to do list.” 

Deal with stress. Good stress and bad stress. As in excited nervous energy vs. feeling out of control.

 Don’t add something without dropping something. Eliminate then delegate. 

Limit time and the 80-20 rule. 20% of the activities that give the greatest results.

 

Stop multi-tasking and start uni-tasking. Stay in the moment.

 

Less is more. Simplifying. It’s too easy to get cluttered with technology and stuff.

 

Stay in good physical condition. Energy leads to capacity.

 

Copytalk® Dictation service. Talk more, type less. For a big per month discount visit www.copytalk.com/sales/peakcn

 

6-Most & Vital One ™

 

Mission Statement

6 most important things to accomplish in order of priority for the next day.

The Vital One ™: On Monday, the one big thing I’ve got to get done. Front and center!

 

Every person on your team should do this.

 

Leonardo da Vinci when painting The Last Supper. One day appeared to be slacking off. Leonardo said “geniuses sometimes accomplish the most when they work the least.

 
  1. Download Blueprinting at www.truewealthcommunity.com
  2. Download the time survey at www.succeedwithpeak.com
  3. Commit to doing your knowing
  4. Let PEAK help you 800 514 9116
 Q&A 

What’s the biggest time wasters?

 

Avoidance behavior. Finding ways to avoid.

 

Type “time wasters” into Horsesmouth search feature!

 

If you need to get something done before vacation, you get it done! Then too tired on vacation.

 

Make fixed deadline that you can’t move.

   

What are some good mental exercises to avoid “avoidance behavior?”

 

Blueprinting process can help you decide if you really want to be an advisor. If you do, you see how much you love what you do when it helps people.

 

What does ‘sharpening the saw’ mean?

 

Enhancing your education. Improving your competence in the business.

 

How much does keeping your office clutter-free help?

 

Everyone is different. Some people need to be organized. But people have to find what works for them.

 

How do you decide who is an A+ client and an A client?

 

An A+ client might have more than a million dollars in assets with you. Or a center of influence that refers a lot of good clients to you.

 

An A client might have $750,000 to a million.

 

If you want to double your business, you won’t do it by doubling the number of clients you have. You do it by doubling the number of A+ and A clients.

 Type “segment your book” into Horsesmouth search feature!   

 

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Actions:   E-mail | del.icio.us | Permalink | Comments (0) | Comment RSSRSS comment feed

Staying Motivated With Jim Rohrbach and Bill Smith

Friday, 19 June 2009 10:45 by Sean

Note from Jim and Bill's session:

William Y. Smith, Financial Advisor since 1980. Dozens of motivational articles for Horsesmouth.

 

WS: We want to touch base with reality first. I need to return calls I keep procrastinating on. I’m dealing with compliance and nervous clients.

 

Most advisors seem to believe the answer is for someone to come up with a brilliant investment idea. Someone from the outside will rescue them. They don’t consider how they can change their own world.

 

We have real clients suffering in real life who have had to delay retirement or their kids’ college plans. You feel for them. You may be suffering as well.

 

Advisors probably took a lot of blame on themselves, that they should have seen this coming. Like a doctor during an epidemic wishing he’d insisted on more flu shots. But there really isn’t much you could have done, and now’s not the time for blame. Your clients need you.

 

Day 1 at Philmont Scout Ranch

 

First day at basecamp disappointing in terms of food and living conditions. Then 10 days of backpacking in bad weather conditions. Then coming back to basecamp, and suddenly we realized the building was air conditioned! Food tasted much better compared to roughing it in the woods.

 

Bottom line, sometimes we lose perspective.

 

Happiness is a Serious Problem by Dennis Prager

 

  1. Americans have expectation that every day’s going to be a 10. In reality it’s usually a 6 or 7. We’re not happy at the end of the day. Why don’t we just accept there will be problems but be overall happy with what we have?

 

  1. Waiting for results of tests on terminal illness. The test was thankfully negative. Why not consider everyday a day when the test is negative?!

 

 

Wheelchairs in Ethiopia

 

People dragging their legs because they can’t walk. Now they have a wheelchair to get around with. This is a long way from the worst day Americans will typically ever have.

 

Sir John Templeton Interview

 

In his lifetime, the absolute standard of living has quadrupled. First time that’s happened in any one person’s lifetime in the history of the world. We live better than kings of 200 years ago! We do live in a Golden Age.

 

Real World Action Steps

 

Our day never ends, we don’t keep activities separate from results.

 

3 pieces of paper

 

The Integrity Scorecard – Activities like Reading to your kids, 15 client calls, taking a walk. Set a goal to do these. When you’re finished, it’s a day’s worth of work.

 

Play Card – What if I don’t feel like working today? Pre-decide!

 

I’m Grateful – You can’t have the emotion of gratefulness and sadness at the same time!

Write three things that you’re grateful for.

 

Bill Smith’s Uncommon WYSdom on Horsesmouth website

 

Jim Rohrbach, success skills coach, www.SuccessSkills.com

 

Are you a ‘negaholic?’

 

Feeling…

Unlovable
Incapable
Unworthy
Unlucky

 

Dictates a person’s level of success. You really need to change your thinking in order to change your life.

 

The Morning Success Ritual

 

Mission Statement: “What’s your chief definite aim/purpose?” Commit to memory and recite it everyday.

 

Think and Grow Rich by Napoleon Hill, 1937

 

Affirmations – Positive statements of what you believe you’re capable of. “I’m a top producer. I am focused!” Exercises to improve belief in yourself.

 

Visualization – Mentally picturing the outcomes you want.

 

Success Ritual includes Saturdays and Sundays – Success never takes a day off!

 

Re-program your Mind

 

What books are you reading?
What shows are you watching? Many sitcoms are about putting down other people!

What are you listening to? How much money is listening to Talk Radio putting in your pocket?

 

Jim Rohrbach Resources

 

How to Be a Legend in Your Own Mind
Are You an Approval-Seeking Junkie?
Live Life on Your Own Terms

Are You Afraid of Discipline?

 

Q&A

 

How do you find time for giving back with your busy practice?

 

WS: If I’m not living with integrity, then everything doesn’t fit together. If reading to your kids is important, and you don’t do it, you’re suffering. It’s not a sacrifice.

 

What do you do if your client is a persistent downer?

 

JR: Is this client worth it? You decide. If person is consistently negative, politely bring it up. “Conversations tend to be negative. Here’s the way I prefer it to be.” Give specific examples. But don’t tolerate people dumping on you in a personal way.

 

WS: One client like that, I said “Stop! Everything you say is negative, no fun.” We never had a problem again. Some people don’t realize until it’s brought up.

 

How do you avoid negative gossip from colleagues?

 

JR: Become a gossip free person yourself. Gossip reflects badly on you. Make choices about who you hang out with. Confront the gossiper and encourage more positive talk.

You don’t know what people are gossiping about you!

 

How can we share these ideas with clients?

 

WS: One guy’s mission for business, “To make people happy.”  We send out a lot of letters. My voicemail is always upbeat and humorous. When people are upset, they call to hear the voicemail! It helps to be a student of the market. Read the long term investment books for perspective. It’s hard to be too negative then.

Caller: We should spend enough time on ourselves, to prevent enough time to criticize others.

 

JR: Negative people will drop out of your life. They will realize you don’t want to play that game.

 

How you do get a client to be optimistic enough to get back into the market?

 

WS: My plan is to get them to look at the assumptions ahead of time and decide what to do.

 

How long does it take to re-program my minds and beliefs?

 

JR: Of course everyone wants its done fast. You have to engage in a mental workout program. I think it’s roughly 60-90 days. Start to see some improvement.

 

Even in one day, you can decide “I’m sick of being negative. What can I do to change?”

 

Listen to personal development audio programs.

Read books like The Power of Positive Thinking

 

May be hokey, but if nothing else is working, give it a try.

 

Who are the key writers to read and listen to?

 

WS: Greatest Salesman in the World
        Earl Nightingale’s The Strangest Secret

        The Common Denominator of Success

        Happiness is a Serious Problem

        How to Win Friends & Influence People, all time classic!

        Endless Referrals

        A billion articles on Horsesmouth!

 

What about rewarding yourself for staying motivated?

 

You do have to enjoy yourself in life, it can’t all be work.

 

Rewards like your salary are too results based. Results are unpredictable.

 

How do we allow market information into our heads without feeling negative?

 

WS: We don’t always have to know everything on the news!

 

JR: I’m not saying don’t be aware. But some people are too addicted to every piece of news. Shut off the computer and network with professionals or clients. What you need to know in Chicago is the weather…and the sports scores! But have to ignore things you have no control over. Don’t be unaware but a lot of it is opinion and fluff to be ignored.

 

How do you keep people from interrupting you with time wasters?

 

WS: Every time I return a call, I already know what it’s about. Put a sign on the door asking not to disturb.

 

JR: If you have a door, close your door!

 

How does Jim stay positive as a Chicago Cubs fan?

 

JR: A character flaw I may not overcome! Anyone can have a bad century! But they serve an important civic function. No matter how bad a day I have, they might be having a worse one!

 

 

 

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How to Get Clients to Act--Joe Lukacs

Thursday, 18 June 2009 13:13 by Sean

Notes from Joe's session:

Coach Joe Lukacs, founder of International Performance Group

The rules of our business have changed. A shift in how you need to approach from a client standpoint.

2 issues going on. Our marketplace, clients, prospects. Humans are paralyzed by fear. High uncertainty. It shuts human beings down in terms of decision making. They feel as though they’ve been let down.

Making decisions emotionally requires logic to counteract. But now you need that emotional connection. If you’re emotionally bankrupt, it no longer resonates.

We need to know how they make decisions.

What are their values and the rules associated with them, in terms of advisor relationships, and investments. They may have changed this past year.

Re-benchmark client’s financial goals. Pre October financial goals are no longer useful.

Clarity on their needs, wants and wounds.

You are in the people business, not the investment business!

The skill sets we need, and are lacking, are people skills. Advisors who understand human beings are the ones who will be successful.

In a good economy, a typical client is already “emotionally ready to take action.” They want to keep up with “the Joneses”, meet goals, don’t want to be left behind. All advisor needs to do is put a plan together.

In today’s market, it cannot be solved with logic. Advisors need to help clients overcome their fears and move towards action.

You cannot overcome fear with logic!

Clients aren’t clear on emotional benefits.

Fear of change (Clients unhappy with current advisors but hesitant to leave.)

Advisors need to clarify their mission:

You help people enhance their lives!

Make changes to better finances, economics and investments

Every person has a unique decision making process.

Most advisors apply their decision making process to other situations.

Syntax is a program or pattern that people use to make decisions

People are habitual creatures.

Ask unhappy clients how they chose to work with that particular advisor. Analyze their past decision making process. Changes are it would be the same relating with you.

How values affect decisions:

Ask clients “Tell me what is most important to you in your advisor/client relationship?”

That will give me what’s important to them. Will the decision you are asking them to make get them what they want?

Advisors must understand their moving toward and moving away values system. Then I can find the ways to motivate my clients to change.

A person’s values and rules can be changed by their experiences and environment. The more intense the experience, the more likely the shift.

Clients may change from “An advisor who makes me money”  to “An advisor who offers me security.”

People are motivated by their needs, wants and wounds! Wants tend to be much bigger. Most advisors focus on needs. You need to cover their wants more to understand motivations.

“I need to retire by 65.”
“OK, but what do you want to do when you retire?”

It’s not about the money, but the lifestyle they want to have.

“What are some of the things you just can’t have happen when you retire?”
“I don’t want to run out of my money.”

Understand emotions around wounds. Rearticulate to clients so they know you understand.

Decision Making Syntax:

How this applies to clients and prospects and advisors

#1 Towards vs. Away

Towards: A person who can articulate what they want. Pleasure oriented. Want oriented.

Away: Can articulate what they want to avoid. Communicate more negative. Wounds. What they don’t want.

“What is most important in your advisor/client relationship?”


“Understand my needs, care, someone I can trust.”  That is a Towards person!

“I don’t want to be taken advantage of or be abandoned.” That is an Away person!

Change your approach to deal with their individual personalities.

#2 Possibility vs. Necessity

Possibility is all about more options.

Necessity is all about when they need.

#3 Internal vs. External

Internals go inside and use their gut. They are very hard to read. Key is to be patient. Wait until it feels right to them. They want to “sleep on it.” Don’t get frustrated.

Externals look for validation. Easier to read. Ask how long you’ve been in business. Notice your office. Don’t use gut, go by external influences.

These are blends, but there is always a dominant trait.

#4: Completion vs. Process

A completion person wants it done NOW. Don’t have time for a ton of meetings. Time matters to these people. Short decision makers. Don’t like long slow detailed meetings.

A process person take awhile. They love meetings. They need to think about it. If you violate their process or push for an answer, they will not buy from you.

Adapt your style, or walk away from that person.

#5 How Many Times to be Convinced

Automatic Convince Strategy: Once you answer a specific question they are convinced.

Number of Times Strategy: You need to answer their questions a number of times. Until they are 100% convinced.

Continual convincer needs to be resold every single time.

#6 Generality vs. Specificity vs Blends

Generality: Big picture, hate detail, want summaries

Specificity: Want all the information, read the contracts, need everything to make a decision

Blends: Want big picture and need a level of detail.

Most advisors have a standard proposal. But they’re missing too much.

Advisors ask clients to acquiesce too much.

Getting People to Take Action:

Manage your expectations, patience and persistence. Decision making processes are slowing down. Expect more objectives and requests to “sleep on it.”

Take the objection and invert it:

Make a reason to take action

A decision not to act is still a decision!

Link it to why they need to take action

Link to what they want most

Link to what they want to avoid most

Why is in their best interests

Doing it for their reasons not ours

Remember—People are always reevaluating their situation!

If you never call your prospect back again, you’ll never get a new opportunity.

Follow-up!

Drip on them

Reengage them

Bring them back in

Restart the process!

Global Action List

Opportunities

Reevaluate risk tolerances and assert allocations (They have changed!)

Uncover outside assets

Make a concentrated touch base effort

Shake the tree and see what falls out

The only way to really mess up is by doing nothing.

Call prospects, communicate, find out their wants, needs and wounds. Are they ready to make changes? Really communicate and help them.

Our core mission: We enhance people’s lives

Call people on their commitments
Ask why are they afraid to take action

Open a dialogue

How much more pain before threshold?

Don’t be afraid to push people away

It’s the difference between an advisor vs. a salesperson who is always out to please.

Proposal Hanging
Give them a call

Proposal has expired; they need to come back in

Reestablish all elements

Do a take away

Build a deadline

Battle of Congruency

Your conviction

You are the person to get them where they want to be

Recognize the value we bring

As important as spiritual and health advisors

The rules have changed. This is our brave new world.

Get some downtime for yourself, get your mind right.

Understand what you’re bringing to the table. Find out why you’re doing this, or get out.

What we do is so important. We’re their financial advisor.

Remember—You have to hurt them in order to heal them!

When you have market volatility, people’s awareness is raised!

 

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How to Get Clients to Act--Joe Lukacs

Thursday, 18 June 2009 13:12 by Sean

Notes from Joe's session:

Coach Joe Lukacs, founder of International Performance Group

 

The rules of our business have changed. A shift in how you need to approach from a client standpoint.

 

2 issues going on. Our marketplace, clients, prospects. Humans are paralyzed by fear. High uncertainty. It shuts human beings down in terms of decision making. They feel as though they’ve been let down.

 

Making decisions emotionally requires logic to counteract. But now you need that emotional connection. If you’re emotionally bankrupt, it no longer resonates.

 

We need to know how they make decisions.

What are their values and the rules associated with them, in terms of advisor relationships, and investments. They may have changed this past year.

 

Re-benchmark client’s financial goals. Pre October financial goals are no longer useful.

 

Clarity on their needs, wants and wounds.

 You are in the people business, not the investment business! 

The skill sets we need, and are lacking, are people skills. Advisors who understand human beings are the ones who will be successful.

 

In a good economy, a typical client is already “emotionally ready to take action.” They want to keep up with “the Joneses”, meet goals, don’t want to be left behind. All advisor needs to do is put a plan together.

 

In today’s market, it cannot be solved with logic. Advisors need to help clients overcome their fears and move towards action.

 

You cannot overcome fear with logic!

 

Clients aren’t clear on emotional benefits.

Fear of change (Clients unhappy with current advisors but hesitant to leave.)

Advisors need to clarify their mission:

You help people enhance their lives!

Make changes to better finances, economics and investments

 

Every person has a unique decision making process.

 

Most advisors apply their decision making process to other situations.

 

Syntax is a program or pattern that people use to make decisions

 

People are habitual creatures.

 

Ask unhappy clients how they chose to work with that particular advisor. Analyze their past decision making process. Changes are it would be the same relating with you.

 

How values affect decisions:

 

Ask clients “Tell me what is most important to you in your advisor/client relationship?”

That will give me what’s important to them. Will the decision you are asking them to make get them what they want?

 

Advisors must understand their moving toward and moving away values system. Then I can find the ways to motivate my clients to change.

 

A person’s values and rules can be changed by their experiences and environment. The more intense the experience, the more likely the shift.

 

Clients may change from “An advisor who makes me money”  to “An advisor who offers me security.”

 

People are motivated by their needs, wants and wounds! Wants tend to be much bigger. Most advisors focus on needs. You need to cover their wants more to understand motivations.

 

“I need to retire by 65.”
“OK, but what do you want to do when you retire?”

 

It’s not about the money, but the lifestyle they want to have.

 

“What are some of the things you just can’t have happen when you retire?”
“I don’t want to run out of my money.”

 

Understand emotions around wounds. Rearticulate to clients so they know you understand.

 

Decision Making Syntax:

 

How this applies to clients and prospects and advisors

 

#1 Towards vs. Away

 

Towards: A person who can articulate what they want. Pleasure oriented. Want oriented.

 

Away: Can articulate what they want to avoid. Communicate more negative. Wounds. What they don’t want.

 

“What is most important in your advisor/client relationship?”


“Understand my needs, care, someone I can trust.”  That is a Towards person!

 

“I don’t want to be taken advantage of or be abandoned.” That is an Away person!

 

Change your approach to deal with their individual personalities.

    

#2 Possibility vs. Necessity

 

Possibility is all about more options.

Necessity is all about when they need.

 

#3 Internal vs. External

 

Internals go inside and use their gut. They are very hard to read. Key is to be patient. Wait until it feels right to them. They want to “sleep on it.” Don’t get frustrated.

 

Externals look for validation. Easier to read. Ask how long you’ve been in business. Notice your office. Don’t use gut, go by external influences.

 These are blends, but there is always a dominant trait. 

#4: Completion vs. Process

 

A completion person wants it done NOW. Don’t have time for a ton of meetings. Time matters to these people. Short decision makers. Don’t like long slow detailed meetings.

 

A process person take awhile. They love meetings. They need to think about it. If you violate their process or push for an answer, they will not buy from you.

 

Adapt your style, or walk away from that person.

 

#5 How Many Times to be Convinced

 

Automatic Convince Strategy: Once you answer a specific question they are convinced.

 

Number of Times Strategy: You need to answer their questions a number of times. Until they are 100% convinced.

 

Continual convincer needs to be resold every single time.

 

#6 Generality vs. Specificity vs Blends

 

Generality: Big picture, hate detail, want summaries

Specificity: Want all the information, read the contracts, need everything to make a decision

Blends: Want big picture and need a level of detail.

 

Most advisors have a standard proposal. But they’re missing too much.

 

Advisors ask clients to acquiesce too much.

  

Getting People to Take Action:

Manage your expectations, patience and persistence. Decision making processes are slowing down. Expect more objectives and requests to “sleep on it.”

 

Take the objection and invert it:

 

Make a reason to take action

A decision not to act is still a decision!

Link it to why they need to take action

Link to what they want most

Link to what they want to avoid most

Why is in their best interests

Doing it for their reasons not ours

 

Remember—People are always reevaluating their situation!

 

If you never call your prospect back again, you’ll never get a new opportunity.

 

Follow-up!

Drip on them

Reengage them

Bring them back in

Restart the process!

 

Global Action List

 

Opportunities

Reevaluate risk tolerances and assert allocations (They have changed!)

Uncover outside assets

Make a concentrated touch base effort

Shake the tree and see what falls out

The only way to really mess up is by doing nothing. 

Call prospects, communicate, find out their wants, needs and wounds. Are they ready to make changes? Really communicate and help them.

 Our core mission: We enhance people’s lives 

Call people on their commitments
Ask why are they afraid to take action

Open a dialogue

How much more pain before threshold?

Don’t be afraid to push people away

 

It’s the difference between an advisor vs. a salesperson who is always out to please.

 

Proposal Hanging
Give them a call

Proposal has expired; they need to come back in

Reestablish all elements

Do a take away

Build a deadline

 

Battle of Congruency

Your conviction

You are the person to get them where they want to be

Recognize the value we bring

As important as spiritual and health advisors

 

The rules have changed. This is our brave new world.

 

Get some downtime for yourself, get your mind right.

 

Understand what you’re bringing to the table. Find out why you’re doing this, or get out.

 What we do is so important. We’re their financial advisor.  Remember—You have to hurt them in order to heal them! When you have market volatility, people’s awareness is raised! 

 

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Great Client Event Experiment

Thursday, 18 June 2009 13:09 by Sean

Notes from Nicole's session:

 

The Great Client Event Experiment

 

Host a small dinner and wine tasting for clients and prospects. Systematic process for invitations and follow-ups.

 

Party can reduce tension and offer a momentary reprieve from our troubles in these difficult times. Can put clients in happy relaxed frame of mind and strengthen your ties with them. They will hear your insights into events and be reminded of your specialty.

 

Bill Herf, Ziegler Wealth Management, One of the Client Event Experimenters!

 

Michael Bryan, Atlanta Wine School

 

Bill: We’ve usually hosted bigger dinners, more formal and staged. This experiment was targeted to B+ and A clients. 36 invitations. 16 guests, the size we were looking for. The day I put the invitations in the mail, I called the guests for a heads up.

 

Everyone had a good experience and it gave us an opportunity to say “thanks for riding out the storm!”

 

Michael: Wine is the hot item, associated with sophistication. A perception of affluence with people who gravitate towards wine. Could these be the wage earners in a particular market? They make good targets for advisors.

 

Everybody does wine events, they are growing stale. If you’re going to get into the wine angle, wine dinners aren’t always the right outlets for the excitement. They need to be original.

 

Step One: Preliminary Planning

 

Objective/theme

Budget

Calendar

 

Michael: One theme is “Fine Wine and Finance.” Sense of places wine inspires.

 

Bill: We chose a wine shop to emphasize education.

 

Budgeted cost?

 

$40 a head between wine and food, 4 different wines.

 

Wholesalers picked up the tab and hosted the event

 

Nicole: Usually around $1000 recommended

 

Michael: You must layout the ground rules first. Wholesaler doesn’t always want air time in front of an audience. Worst case, wholesaler takes up the whole event.

 

Bill: If you are having someone else talk, have a good relationship so you know what to expect. Rehearse to ensure they stay on message.

 

Held on a Tuesday evening, most convenient for clients. Started at 6pm. Sent invitations 20 days out of the event.

 

Michael: Tuesday through Thursday are the best days. Don’t compete with guests social calendars. Leave no longer than 9pm. Keep it 2 ½ hours Maximum

 

Step Two: Book the location

 
  1. Wine tasting vs. wine pairing
  2. Sit-down dinner vs. heavy appetizers
 

Bill: We did a wine tasting with appetizers. We wanted specific wines to go with specific food choices. More casual setting. Forced happy hour for parent clients!

 

Michael: Sit-down dinner doesn’t allow for conversations with clients. Need a more social style of event. How many people can you effectively touch in one evening? Maybe 15-20 people. Try to keep ratio in check so advisors aren’t wasting money or ignoring any clients.

 

Nicole: Not discriminating against non-wine drinkers or non drinkers! You can use Scotch or a chocolate tasting.

 

Sean Bailey: We surveyed 1800 advisors on client events. One key finding was that you can put on a small client event sit-down dinner that in fact strengthens you client contact. 

 

Michael: You have to have balance and keep costs in mind.

 

Step Three: The Invitation

 

Bill: Top clients in terms of segmentation. Ones we thought had an interest in attending. Avoid “constant downer” clients. Avoid heavy drinker clients. Put enough invitations out to get enough guests. Strategic guest lists.

    

Step Four: Pre-Event Actions

 

Hold the date call (before invites)
RSVP call (after invitations)

Email map to location (before event)

Reminder call (day before event)
Call the restaurant (day before event)

 

Bill: Don’t push too hard too early for RSVP. Avoid overcapacity.

 

Step Five: Host Event

 

Meet and greet
Name badges

 

Bill: We had pre-made name badges, easier conversationally.

 

Wine tasting/pairing/food

 

Bill: Last guests arrived at 6:25pm. We wanted one wine for each kind of food. We ended up having to accelerate some of the wine schedule. Can’t always guarantee people will arrive on time.

 

Delivering market update

 

Bill: We spoke in between wines. We should have moved the update up sooner. We spoke about 7-8 minutes, thanked everyone for coming. We have a very optimistic outlook.

 

Wine poll/retirement survey

Parting gift

 

Bill: We held a raffle to segue into wine poll. Followed up with a bottle of wine.

 

Michael: It’s easy to get amnesia about the night before. A gift helps guests revisit and cement the feeling the event gave them.

 

Nicole: Retirement survey good to get client’s frame of mind. Makes follow-up much easier…

 

Step Six: Follow-up

 

Elite advisors sent personal thank-you notes.
Followed up with personal phone calls

Invite for coffee or lunch

Photos of event

Bill: Two prospects called me the next morning! To thank me and say they’d never had such an event with people they’d worked with in the past.

 

Michael: We have “take one” wine description cards following the event.

 

There are so many wineries in the US, can events be held there?

 

Michael: Georgia fits the example of a non mainstream winery state. 32 wineries. A hour away from Atlanta, a minimum. That will be a challenge unless transportation is provided. A certain group size is required for a private event.

 

Would you consider hosting an event like this in your home?

 

Bill: No, kids and other things can be distractions. Plus logistical issues.

 

Did the wine poll have the attendees names?

 

Bill: Yes, name, number and email so we could identify them for the raffle

 

Server corkscrews can be a good parting gift. Where to buy them?

 

Michael: Wineopeners.com, Pulltaps corkscrews. Should last someone forever. About $10. Special paint coating with company name or website.

 

Bill used a pre-fixed meal. Other clients choose beforehand.

 

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Nicole Coulter on What's Working Now Delivering Value to Clients

Wednesday, 17 June 2009 13:07 by Sean

Notes from Nicole's presentation:

Post Crash Survival Model for Advisors:

  • Increased communication with clients
    More listening, empathy
  • Emphasis on client events
  • New discussions about investment strategy/risk

Advisors hit “Brand Zero”

Clients are headline weary, worried about retirement, less enthusiastic about your business. Nearly 1/3 of wealthy investors over 66 lost trust in their advisors

Only 36% thought their advisor had done a good job

Advisors need to focus on retention:

Clients wanted advisors to communicate, monthly contact, return their calls

Half wealthy clients said they’d leave their advisor over lack of communication (Spectrem Advisor 2008 survey)

Often clients will stay despite problems. Switching is too much of a fuss. But that doesn’t mean loyalty is where it should be. They could be bad mouthing you behind your back.

Assertive vs. Passive

Step 1: Make commitment for more contact

  • Make more outbound calls
  • Memos after meetings
  • Newsletters
  • Personal Emails
  • Remember birthdays and holidays
  • Gifts (Check Horsesmouth articles!)

Step 2: Segment your book

Erin Tamberella’s Method: Ranking clients based on assets, annual revenue and intangibles

Step 3: Create service tiers

A, B+, B and C clients. Monthly communication. Quarterly review. Financial Physical annually. Monthly calls could be about hobbies, get togethers, mutual acquaintances

D clients should get some level of alternative service

Step 4: Automate your system

David M. Smith, pres of Lifetime Planning, Inc.

Pre-upgrade: 6 contacts per year with primary clients. Not systematically scheduled. One workshop per month. Inconsistent email communication. Website was not functional.

Switched contact managers! Took six months to learn the system and arrange work flows.

Post-upgrade: Contacts are now automatically scheduled. Emailed newsletters as opposed to hardcopies

Step 5: Host client events

  • Webcasts
  • Coffee clubs
  • Open houses
  • Breakfast/lunch workshops
  • Small dinner parties

 

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Nicole Coulter on What's Working Now Delivering Value to Clients

Wednesday, 17 June 2009 13:05 by Sean

Notes from Nicole's presentation:

Post Crash Survival Model for Advisors:

 
  • Increased communication with clients
    More listening, empathy
  • Emphasis on client events
  • New discussions about investment strategy/risk
 

Advisors hit “Brand Zero”

 

Clients are headline weary, worried about retirement, less enthusiastic about your business. Nearly 1/3 of wealthy investors over 66 lost trust in their advisors

 

Only 36% thought their advisor had done a good job

 

Advisors need to focus on retention:

 

Clients wanted advisors to communicate, monthly contact, return their calls

 

Half wealthy clients said they’d leave their advisor over lack of communication (Spectrem Advisor 2008 survey)

 

Often clients will stay despite problems. Switching is too much of a fuss. But that doesn’t mean loyalty is where it should be. They could be bad mouthing you behind your back.

 

Assertive vs. Passive

 

Step 1: Make commitment for more contact

 
  • Make more outbound calls
  • Memos after meetings
  • Newsletters
  • Personal Emails
  • Remember birthdays and holidays
  • Gifts (Check Horsesmouth articles!)
 

Step 2: Segment your book

 

Erin Tamberella’s Method: Ranking clients based on assets, annual revenue and intangibles

 

Step 3: Create service tiers

 

A, B+, B and C clients. Monthly communication. Quarterly review. Financial Physical annually. Monthly calls could be about hobbies, get togethers, mutual acquaintances

 

D clients should get some level of alternative service

 

Step 4: Automate your system

 

David M. Smith, pres of Lifetime Planning, Inc.

 

Pre-upgrade: 6 contacts per year with primary clients. Not systematically scheduled. One workshop per month. Inconsistent email communication. Website was not functional.

 

Switched contact managers! Took six months to learn the system and arrange work flows.

 

Post-upgrade: Contacts are now automatically scheduled. Emailed newsletters as opposed to hardcopies

 

Step 5: Host client events

 
  • Webcasts
  • Coffee clubs
  • Open houses
  • Breakfast/lunch workshops
  • Small dinner parties

 

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Peter Vessenes on Managing Profitability in Your Practice

Wednesday, 17 June 2009 13:00 by Sean

Notes from Peter's session:

Many advisors suffered revenue hits of more than 40% in the past year.

 

With revenue drop, there are more challenges for advisors. They want clients to get wealthier so they raise the cost of their lifestyle. After 2008, forced clients into fiscal discipline.

 

Create a budget and track your performance against it:

 

1. Most adviors don’t, mostly interested in profibility.

2. Create budgets with Quickbooks’ helpful programs. But budget isn’t utlizied.

3. Have a budget, know why it’s there but never figure out why it’s valuable

 

Survey of advisors regarding managing of assets and budgets, the industry got an F!

 

What does into creating a budget?

 

Modified Profit and Loss Report

 

Typical P&Ls, the order is structured to help tax professionals do taxes, not to help advisors understand what’s happening in the business.

 

In a Modified P&L, create a segment that shows revenue in various categories. Capture where revenue is coming from.

 

Segment variable expenses from fixed expenses:

 

Variables move with revenue. Or you choose to spend the money (client events, etc).

 

Fixed remains the same every month. Automotive expenses, etc.

 

Look historically at what you’re doing, see the average and variances. Budgets become a baseline for measuring performance.

 

Is advisor’s salary part of the fixed expenses? Yes, principle advisors should pay themselves a salary and reward with dividends.

 

How often to review budget? If you put in the previous year’s items, just 40 minutes to an hour.

 

Determine percentage of fixed expenses vs. total expenses:

 

Variable expenses move with revenue. When making more money, you can spend more money easily. When making less money, variables go down. Syncrinosis fasion.

 

If total expenses in a month are $10,000. 50% in Fixed expenses. If it’s 12,000 a month,  you don’t have to pay 50% again! Should equal free cash flow.

 

People are terrified to pursue leads, when it’s actually a good time. Example of a profit booster: $1000 wine party yielding $5000 in new revenue

 

Goal of profit margin? Four advisors in an office, you put them on a split. The organization should spin off 18-25% net tax profit.

 

Pay yourself a salary and reward yourself with dividends:

 

Most advisors tend to take what’s left at the end of the month. Made income totally Variable. Hard to figure out proactively manage your business. You don’t know the baseline. And it’s an addictive habit as you increase your lifestyle. Shows up as a wage expense and it looks like the company has no profits!

 

How to calculate the salary you should pay yourself? People should live within their means and reward with dividends.

 

Many advisors live to the max of their income! End up suffering in a market shift.

 

Personal budget for mortgage, college fund, allocate wisely to this.

 

One advantage of Fixed salary: Spousal happiness!

 

One advisor had great marriage, but high blood pressure. Bought anything his wife wanted! So, very driven to keep the business going. When wife find out the bad financial trouble they were in, the marriage suffered. Eventually they learned to live within their means.

 

Set aside funds monthly to grow your company:

 

Businesses cannot retain any of its profits. Profits are for cash reserves. Or reinvested for growth or opportunity. And profit sharing with employees.

 

Calculating reinvestment capital
Estimate on cash flow, looking over budgets, deciding what your business needs. Account for it as an expenses in the business.

 

Opportunity money…you never know! Would be good to have capital set aside.

 

 Reward your team quarterly with bonuses on profits above break-even:

 

Most advisors give bonuses when increase revenue goes up. Or if they have some money left over. Not very effective.

 

Need to increase profitability in business. Increase revenue faster expenses. Decrease costs. Improve efficiency. Common denominator: Your Staff.

 

Break-even: Fixed and Variables Targeted profit as an expense. Have it for reinvestment

 

Staff needs to be kept motivated. Quarterly means you’re not waiting the whole year. Provides incentive during employee reviews.

 

Employee reviews:  Accounts for elements that you want in your business. 1-5 basis. 3 is what’s expected. 4 is above expectations. 5 you walk on water!

 

Not even Peter Vessenes gets 5!

 

Bonuses tend to be given based on salary. Reviews are actually TWICE as important. Curmudgeons shouldn’t get more bonuses just because he/she earns more!

 

Summary:

 
  • Create budget and track performance
  • Determine percentage of fixed expenses
  • Pay yourself a fixed salary
  • Set aside monthly to grow your company
  • Reward your team

 

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